Easy methods to Announce a New Worker

Key takeaway
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  • An announcement electronic mail introducing a brand new worker paves the best way for a smoother onboarding expertise for the brand new rent and minimizes disagreeable surprises for present workforce members.
  • You need to electronic mail the announcement to your workforce a number of days earlier than the individual’s begin date.
  • Some key particulars to incorporate in a new-employee introduction electronic mail are the rationale for the brand new rent, the person’s beginning date and {qualifications}, and tidbits reminiscent of their private pursuits and hobbies.
  • This text is for small enterprise homeowners, HR professionals and managers who’re hiring or trying to rent new workers and have to understand how finest to announce the brand new rent to the corporate. 

Simply because it’s necessary to let your workers know when an worker is leaving your organization, it’s important to tell them whenever you’re bringing a brand new rent on board. It’s finest to do that by electronic mail and go away loads of time on your workforce to prepare for the brand new arrival.

Whereas this electronic mail doesn’t have to be prolonged or formal, it ought to embody some key particulars. In case you are on the brink of convey on a brand new worker, this information will help you perceive the message you wish to convey, who ought to get the announcement and when you need to ship it out.

Why it’s necessary to announce a brand new worker

Your objective whenever you convey on a brand new worker is to make them really feel like a part of the workforce as rapidly as doable. Failing to ship an worker introduction electronic mail can result in awkward first encounters between present and new workforce members. That is very true if present workers are so blindsided by the looks of one other employee that they fear about their job safety. Forgetting or deciding towards an worker introduction electronic mail is setting the stage for a rocky worker onboarding expertise.

A correctly timed and well-written introduction electronic mail offers your workforce time to course of the information and put together to welcome their new colleague. It minimizes doubtlessly unfavorable surprises, reminiscent of an worker discovering out they’ve a brand new supervisor or division member on the day that individual begins work. Simply as importantly, it helps the brand new worker put their finest foot ahead and positions them for fulfillment. 

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Key takeaway: An worker introduction electronic mail is essential to a easy onboarding expertise for the brand new rent. It additionally makes the transition simpler for present workforce members, giving them an opportunity to organize for the adjustments a beginner might convey.

How and when to announce a brand new rent

Essentially the most environment friendly and efficient option to announce that you simply’ve employed a brand new worker is by electronic mail. This makes it simpler to make sure everybody receives the message. For those who do it in individual, individuals who aren’t within the workplace that day may not get the information.

A written announcement additionally permits you to simply share “enjoyable info” and particulars concerning the new rent in order that present workers can forge private connections with them. The earlier these connections are made, the higher it’s for everybody.

You need to ship out your worker introduction electronic mail a number of enterprise days earlier than the brand new worker’s first day of labor. Once more, this minimizes the component of shock and the related results. Embody the brand new worker within the electronic mail recipients so workforce members can reply with a welcoming observe. Seeing responses to this discover on their first day will assist the beginner really feel like an actual a part of your organization.

Key takeaway: Make your new-employee announcement by electronic mail and a number of other days upfront of the individual’s begin date.

Greatest practices for writing an worker introduction electronic mail

A number of necessary particulars ought to be a part of each new-employee announcement. There are additionally some parameters and choices to think about.

1. Tackle the announcement to your total workforce.

A part of the aim of your worker introduction electronic mail is to make sure everybody has an opportunity to welcome the brand new rent. Even when recipients work in numerous departments, you wish to give them an opportunity to assist the brand new worker slot in and settle into their function. Current workers can’t do that in the event that they aren’t conscious of a brand new rent within the first place.

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2. Match the topic line, salutation and introduction to your organization’s tradition.

Your organization tradition might dictate some components of your introduction electronic mail. When you’ve got a comparatively formal tradition, you need to phrase the topic line and introduction of your worker introduction electronic mail that method. For instance, the topic line might learn, “New rent announcement,” whereas the salutation is perhaps, “Expensive [your business’s name] workers.” The introduction might begin by saying, “We’re happy to announce …”

A extra informal firm tradition requires a lighter-hearted topic line and salutation. As an illustration, at Foot Cardigan, the topic line of each companywide worker introduction electronic mail is, “Heat Welcome to the Membership, [person’s name]!” The salutation is, “Whats up Foot Cardigan Household,” based on CEO Daniel Seeff.

You could possibly additionally play in your firm title or theme if it matches. Jonathan Roussel, founding father of TheChampLair.com, sometimes kicks off his worker introduction emails by saying, “There’s a new champ within the lair.”

3. Cowl the fundamentals.

Embody the individual’s full title, their begin date and job function, and the title of their direct supervisor. Specify the division the place they’ll be working and their key obligations. It could even be useful to focus on the place the brand new rent’s workplace or desk might be. Notice whether or not the place is newly created and why (as an illustration, your small business is rising otherwise you wish to convey a beforehand outsourced perform in-house), or say which workforce member the brand new worker has been employed to interchange.

You also needs to observe the individual’s skilled and educational achievements and supply their contact info.

4. Punch it up.

It’s good to personalize your announcement by together with a couple of enjoyable info concerning the new worker. This may very well be a particular expertise, distinctive interest, uncommon aspiration, checklist of their favorites (guide, tv present, film, meals) or something comparable that can assist to spark conversations and connections with present employees.

A few of the enterprise homeowners we spoke to present new workers a questionnaire for these info. Others ask the individual to jot down a sentence or two to assist their colleagues get to know them higher.

5. Don’t go overboard.

Much less is extra in an worker introduction electronic mail. Purpose for a most of 300 to 400 phrases. [Read related article: The Dos and Don’ts of Professional Emails] 

6. Shut with a welcome – and an invite.

End up by saying how excited or happy you’re to welcome the brand new rent and that you simply’re positive your workforce might be as nicely. If relevant, point out that there might be a welcome lunch, comfortable hour (digital or in individual), or comparable occasion to introduce the brand new rent personally. Encourage your workforce to take time to introduce themselves to the brand new rent after they begin.

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7. Connect a photograph.

A photograph of the brand new rent, reminiscent of their skilled headshot, in an worker introduction announcement lets workers put a face to the title. If your organization operates remotely and holds video calls, it additionally eliminates questions on unfamiliar faces on workers’ pc screens.

Key takeaway: Ship your worker introduction electronic mail to all the firm, with a photograph if doable. In 300 to 400 phrases, present the brand new rent’s title, obligations, skilled and educational achievements, and some enjoyable info about them.

Templates for a new-employee announcement

Under is a template that can assist you craft an worker introduction announcement. Customise it by filling within the components within the brackets and including, deleting, or altering verbiage to suit your enterprise’s wants.

Expensive [employees of your company],

We’re excited to announce an addition to our workforce, [person’s name], who will fill the place of Easy methods to Announce a New Worker beforehand held by [predecessor’s name], [OR] who’s coming aboard as a result of [reason for new position]. [Person’s first name’s] first day with us might be [starting date].

[Person’s name] has in depth expertise in [skills relevant to their new job] and is a graduate of [school or other academic achievements]. [He/she/they] [is/are] becoming a member of us from [previous employer’s name], the place [he/she/they] [performed job duty]. Earlier than coming aboard at [previous employer], [he/she/they] [list responsibilities, if applicable].

[Person’s name]’s supervisor might be [name]. As a part of the [department or team name], [person’s name] will [list job functions]. You’ll be able to attain [person’s name] at [phone number and/or email address] or simply head over to [his/her/their] [office/desk] at [location, if applicable].

Please be a part of us in welcoming [person’s name]. [He/she/they] [is/are] excited to fulfill you, and I’m positive you may be too whenever you study that [fun facts].

Please don’t hesitate to contact me with any questions at [your contact information] – and be a part of us at a welcome [event] at [location or URL] on [date and time].


[Your name and title]

You will discover different worker introduction electronic mail templates right here.

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